Box offers two easy ways to share files with people, each suited to different situations. If you just want to share a file with one or two people, sending (A) it is ideal. If you want the file to be available to a large number of people (or the public), it is better to get a link (B) to the file and post that link on your website or blog.
A. Sending (or: How do I send a file that’s too big for email?)
With Box, you can make bulky attachments and email bounces a thing of the past.
To send a file from your Box account, first right-click on the file’s icon (or click on the little box with the downward arrow) to display the dropdown menu. Next, hover over '”Share” and choose “Send Link to File”.
A pop-up window will appear, prompting you to enter the email address(es) of the individual(s) you want to send the file to. You can add multiple email addresses by hitting Enter after each email address, or by separating them with a comma. Enter the addresses, include a personal message if you'd like, and click “Send”. Your recipients will soon after receive an email from Box inviting them to view your shared file.
B. Linking (or: How do I link to a file in my Box account?)
Links are a great way share a file with a large number of people (copy-paste it in a group email), or make a file accessible to readers of your blog or website (post the link).
To generate a link to one of your files, click on the file’s icon (or click on the little box with the downward arrow) to display the dropdown menu. This time, hover over “Share” and choose “Get Link to File.”
A pop-up window will appear with two web addresses (URLs) in it.
The first is a link to a page on Box where an individual can download or preview your file. The second is a direct link to the file itself—clicking on the link will start the download process immediately (this option is only available for paid Box accounts).
Tips and Tricks
- If you’re looking for a short-cut, you can simply click the “Share” link beside the file name in order to generate a link and pull up the send option in one action.
To share an entire folder, the steps are very similar.
- Either choose “Share” from the Folder Options dropdown:
- Or, click the “Share” link beside the folder’s name: