Define Your Project Folder Structure

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1. Create your own work folder to use for your private files. This folder is where you can store personal notes, flowcharts and work in progress. Give your folder a descriptive name, such as “Oceanic Airlines Private Workspace,” for example.

 

 

2. Next, create shared project folders for your project teams. You can use these folders to share things like project plans, blueprints, drawings and any other documents related to the projects. 

Figure 1: Be descriptive with file and folder names.

3. Create an archive folder to contain all completed projects. This way, you will avoid clogging your active project folders and will have a cleaner folder structure in Box.

 

 

4. Specify what rights and roles users have in your system. Project team members in the office who will upload the content and revisions should be folder owners or co-owners. Project team members who will consume the content in the field might be editors. Using groups in Box will make the process of assigning users to folders easier than individually adding users to every folder they need to access.

 

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