Communicate the Changes
Consider how you will message your end users about what tools to use, and how to move their company data out of their personal accounts. Dropbox might continue to be used for personal file storage of non-organizational content, so how you message this depends on your security needs.
Be sure to consider how you will message this repeatedly over time.
- Send a series of company wide emails explaining how and why changes are occurring
- Post tutorials on your organization’s intranet or social tools
- Have your executive sponsor send a video to your organization
Figure 1: Contact your Customer Success Manager (CSM) for a sample template.
Set Up a New and Improved Folder Structure
Before transferring content to your new Box account, consider how it will be organized and how you want to access it.
1. Build a core folder structure that fits your business. For shared folders, you can organize your content based on department, project or office location. Think about how to create a folder structure in Box that best reflects your business units and how people currently create and share content.
Figure 2: A common setup in Box is organizing folders by department.
2. People commonly use Dropbox as a personal drive. Replicate this in Box by building personal workspaces for each Box user. These folders can be created one at a time, or created in bulk by using the Box API.
Figure 3: Create a secure personal workspaces for each person.
How to Approach Migration from Dropbox to Box
1. First, determine what you want to keep. Just like moving into a new home, moving individuals and teams to Box from Dropbox requires planning and some housecleaning. Successful Box customers often migrate current and relevant content rather than everything that could have potential value.
2. Consider what you need to have offline. As a best practice, sync your current and active projects for offline use instead of trying to keep a local copy of all of your organization’s content. You should also consider what folders you will need to access while you are offline for an extended period of time.
Figure 4: Sync content you know you'll need when you are offline.
3. Choose a migration method. The most common methods for migrating content from Dropbox to Box are the Box Sync, Folder Uploads, FTP, or partner applications.
Upload Thousands of Files at Once
1. As an administrator, first gain access to all Dropbox team folders that your team uses. If there are folders that you cannot access, ask to be invited to them. You will need access to these folders to get everything moved to Box.
Figure 5: Gain access to all Dropbox team folders that you need to migrate.
2. Upload content directly into pre-existing folders or to a temporary (staging) folder in Box. If your folder structure in Dropbox was similar to the one you built in Box, the upload will be as simple as moving data from your Dropbox shared folder to the corresponding folder in Box. If you are planning to reorganize and clean out files, you can still use this upload method – work with your users to decide where their content should be stored in Box.
Figure 6: Upload Folders method to drag and drop content from your local Dropbox folder to Box.
Automate Content Migration with Mover.io
The 3rd party Mover.io application is a quick and easy way to migrate your content from Dropbox to Box. It works for both administrators and end users. Currently users can transfer up to 1 GB of files from Dropbox to Box at no charge. Paid plans are also available.
1. From the Apps tab in Box, search for the Mover.io application and click the Add button. Or, visit the Mover.io site directly at https://mover.io/connectors/Box/
Figure 7: Add Mover.io from the Apps tab.
2. Click on the Connect button and select Dropbox as the application from which you would like to transfer your content. Name the connection and log in using your Dropbox credentials. When asked if you would like to connect to Mover.io, click Allow.
Figure 8: Connect to your Dropbox account as the source.
3. Follow the prompts to connect to your Box account as the transfer destination:
Figure 9: Connect to Box as a transfer target.
4. Select the folders you would like to migrate or transfer all of your content at once. By default, Mover.io copies your data to the root level of your Box account or to a destination folder that you choose. Click Transfer now to start the migration. Once the transfer is complete, you will receive an email confirmation from Mover.io.
Figure 10: Start the transfer of content, or schedule it as needed.
Next: Set Up Users And Groups