Define Your Telecom Project Folder Structure

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1. Create your own work folder to use for your private files. This folder is where you can store personal notes and work-in-progress documents. Give your personal folder a descriptive name (e.g. “Personal – Preload Apps Workspace”).

 

2. Create shared project folders for your project teams (involving internal and/or external parties). You can use these workspaces to share content such as project plans, marketing collateral, action logs and reports.


Figure 1: Be descriptive with file and folder names.

3.
Create an archive folder to contain all completed projects. This way you will avoid clogging your active project folders and will have a cleaner folder structure over all.

 

4. Define what rights and roles users should have in your project workspaces. Team members who will manage the project should be folder owners or co-owners. Others who will regularly be involved with editing and providing feedback should be editors. Third-party vendors who will only preview or download content should have a lower level of access.

 

5. Consider using groups in Box to simplify the process of assigning users to folders, particularly when there is a complex folder structure or a large number of users to manage. Groups in Box allow you to assign blanket permissions to a group of people who need the same level of access to content.

 

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