Best Practice - Choosing Apps

Follow

·

Get Training

Adding apps to your account is a great way to leverage Box’s open platform to do even more with your content. Plus, you can pick as many as you like.

Quick Tip: Consider the programs you're currently using - then search for those apps in Box. You may be surprised at how many integrations are available!


What Are Apps?

Simply put, apps are software built by third parties – like DocuSign, Salesforce.com or Google Apps – that integrate with your Box account. They empower you to seamlessly edit documents, work with spreadsheets, digitally sign contracts and more … right from Box. By adding apps to your account, you create a direct link between Box and your favorite services.

 

Adding Apps to Your Box Account

To find an app, just click the arrow next to your name in the upper right-hand corner of your screen, and then click on Apps in the drop-down menu. From there, browse for what you’re looking for (or use the search field to jump right to it):

To see the apps you’ve already added, click on My Applications. You can add or remove apps in one step.

Click on the app's name to read more about what it does, look at the screenshots to learn how it interacts with your Box account or read reviews to find out what other Box users have to say. We'll never charge you for apps you've enabled, but some apps do require a separate subscription to use.

  

And using an app to work on a file couldn’t be easier:

1. Click the drop-down arrow to the right of the file’s name

2. Select More Options at the bottom of the menu

3. Pick the app/action that you want to use on the file, and you’re good to go

 

Choosing Apps for Your Enterprise

 As an admin, you can customize the work environment for your users by enabling or disabling apps. To so do, visit the Apps tab under Business/Enterprise Settings, where you’ll see three options for each added app:

Here's what the options do:

Secure Connection

When required, web app integrations that do not use a secure connection will be disabled. 

Published Applications

When checked, all published applications will be disabled by default unless you add them to the text box below. Published applications include all applications in the Box App Gallery and in the Admin Console under Enterprise Settings > Apps.

Unpublished Applications

When checked, all unpublished applications will be disabled by default (and users will be unable to create applications) unless you add them to the text box below. Unpublished applications are not listed in the Box App Gallery or in the Admin Console under Enterprise Settings > Apps

 

Disabled

Disabling an app prevents your team from using the app in their Box accounts. Use this setting if there’s an app that shouldn’t ever be connected to your Box account. 

We’re always partnering with third-party developers to bring you more useful apps, so do keep an eye on the list of available ones in the Apps section. You can disable or enable the new apps as they are released and choose to Default disable new applications until you have a chance to vet them first.

Available

If an app here is set to Available, your users can choose to add it to their Box accounts. This is the default setting for all Box apps.

Added by Default 

This setting automatically adds the app to your users' Box accounts. Use this setting if you want all of your users to be able to access a specific application immediately, or if your team is already using it and you need to link it by default to your account.

 

Types of Apps

Apps come in a variety of shapes and sizes, so to make it a bit less daunting to pick the perfect one, we’ve sorted them for you by category. Below are four of the major categories you should consider when you’re setting up your account:

Desktop

These apps live on your computer’s hard drive, and include Box Edit, Box for Outlook, Box Sync and more.

Mobile

These apps let you access and share your content on the go. They include Box for iOS, Box for Android, Box for BlackBerry and more.

Content Management

These apps help you leverage other business software for use in your Box account. Consider iAnnotate, Google Apps, Tagle and more. 

Security

These apps let you introduce extra authentication and provisioning settings to your users. They include OneLogin, Okta, PingOne and more.

 

 

Was this article helpful?
2 out of 4 found this helpful