Centralize Your Existing Content

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1. Determine what you want to keep. Just like moving into a new home, moving to a new content management system requires planning and some housecleaning. Before you dump everything from an old server into Box, consider your future productivity and think about what content still has business value. Successful Box customers only migrate the relevant content rather than everything that could have potential value.

In planning a migration, consider things like when was the last time you retrieved a file. Was it in the last year? Do you really need 30 versions of one file from a completed project? Some Box customers have noted that as much as 70 percent of existing content in file stores have no ongoing business value, and should not be migrated to Box. Feel free to leave legacy content on your old file server once you move relevant material to Box.

2. Consider what you need to have offline. With the rise of solid-state storage and the growing popularity of using multiple devices, the luxury of keeping every file on hand at all times is neither realistic nor productive. As a best practice, sync only your current and active projects for offline use instead of trying to keep a local cache of all of your content. You should also consider what folders you will need access to while you are offline for an extended period of time.

3. Figure out your data migration strategy. Migrating your content to Box is straightforward as long as you choose the right tool for the job. For best results, make sure that the content you are migrating to Box still has active business value.

How much content do you want to migrate to Box?

 
 
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