Your New Work Process - Media and Entertainment

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1. Create home folders that each professional can use to store and consolidate their personal files. Any existing private content can be moved into this folder and new private content can be stored here moving forward. Be sure to label the folder with the professional’s name to make it easy to identify and invite the professional into his or her corresponding folder.

If the professional has an assistant, an assistant’s folder can be created within the root-level home folder. The professional can use this folder to share important files with his or her assistant. Other personal files can be siloed into separate subfolders.



2. Next, create shared folders for each department. Professionals will be assigned access to their respective departmental folders through departmental groups and will be able to collaborate internally with their colleagues.



3. Create a collaborative workspace folder for small groups and project teams. Professionals may use this folder to collaborate on projects that do not fall under one specific department.

4. Create a Shared Public folder that can be used for external collaboration with clients and vendors. By keeping external sharing to this folder only, you are ensuring that all content is secure and that you are only sharing what you want to share externally.

5. When you add content to Box, make sure to add tags to easily sort content. You can also fill out a description of files and folders that enhances the ease-of-access of your content.

6. Assign different security properties to individual folders within your structure and specify what rights and roles users have in your system. Using groups in Box will make the process of assigning users to folders easier than individually adding users to every folder they need access to.


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