Note: For Box AI Beta users, regardless of your current settings, you will need to reconfigure Box AI for your organization with the public release of Box AI.
Box AI can be made available to your users in Box Notes and when previewing the documents you store in your organization’s Box Service instance.
To enable Box AI features in the Admin Console, you need to review and accept some specific Box AI legal terms. Depending on your agreement terms with Box, you are shown one of the following messages:
Addendum Message
If you are using your first Box AI feature, when opening the Edit Configuration menu you need to review and accept the Box AI Product Addendum before enabling Box AI for your organization:
If no message appears when clicking Edit Configuration then your underlying agreement with Box already includes AI terms.
Review Agreement Offline Message
If, when navigating to the Box AI tab, the Review Agreement Offline message appears, contact your Box Account Team or click on the link in the message to request Box AI access:
This message indicates that your organization has specific restrictions when using Box AI, however you may still request access and enable Box AI for your organization by reaching out to our account team or support.box.com.
User Permissions
The Box AI Admin Console permissions allow admins to set permissions for both users and groups.
Use these settings to control which users and user groups within your organization have access to Box AI.
Note: Group permissions should be set to Admins Only for you to select groups.
- Box AI for Hubs
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Defines who can use Box AI for Hubs. Click Edit Configuration and then select:
- Disable for all managed users (default)
- Enable for all managed users (recommended)
- Enable for select users and groups, and then enter one or more user names, email addresses, or groups
- Enable for everyone except select users and groups, and then enter one or more user names, email addresses, or groups
- Box AI for Notes
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Defines who can use Box AI for Notes. Click Edit Configuration and then select:
- Disable for all managed users (default)
- Enable for all managed users (recommended)
- Enable for select users and groups, and then enter one or more user names, email addresses, or groups
- Enable for everyone except select users and groups, and then enter one or more user names, email addresses, or groups
- Box AI for Documents
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Defines who can use Box AI for Documents. Click Edit Configuration and then select:
- Disable for all managed users (default)
- Enable for all managed users (recommended)
- Enable for select users and groups, and then enter one or more user names, email addresses, or groups
- Enable for everyone except select users and groups, and then enter one or more user names, email addresses, or groups