- Create new job
- Select the source system
- Select data
- Filter data
- Verify data
- Run analysis
- Check the results
- Export data
- Re-run analysis
Running an analysis job helps you understand your source data at a more comprehensive level.
As a result, it is easier to divide a large and complex job into smaller manageable pieces to plan which departments or sections to migrate first, as well as to come up with a reasonable approach to migrate your users and their data. This way, large projects can finish quicker, cost-effectively, with fewer conflicts, and more efficient delta runs.
Analysis jobs are optional. Consider using an analysis job when the source data is not well known, or when you need input from business users about what content you want to take to Box. Running an Analysis may help you understand your source data at a deeper level in order to plan for a successful migration.
The analysis report includes information on data type, size, age, and permissions. The flow includes the following steps:
|Select the source system.
If you perform data analysis for the first time, this step may require additional source system configuration.
|Select content you want to analyze.
|Define the additional filters to include or exclude specific files and folders.
|Check the data and settings to make sure everything is correct.
|Run the analysis.
Create new job
To create a new analysis job select Analyze Data from the New Job drop-down menu.
Select the source system
Select the source system you want to analyze.
If there is no existing source system available or you want to configure a new one, follow the Source system configuration instructions.
Select the data you want to analyze. Shuttle automatically lists the folders and files available for the chosen source system.
Browse through the content or use the search field to look for a specific file or folder.
Icons on the right inform you about the content that will be analyzed.
|An item in the folder is explicitly included in the analysis. The folder itself will not be analyzed.
|Items in the folder are skipped and won’t be analyzed.
|Certain items in different folders in this account are selected for analysis.
Additional filters allow you to further narrow down the data.
- Standard Filter ignores temp and system files, and migrates everything else. This is the recommended setting.
- Advanced Filter provides more granular filter settings on the basis of regular expression, file extensions, date, or size.
During the pre-run validation you can see the summary showing the data you chose to analyze or skip, and the job settings. Verify if these are correct before proceeding with the analysis.
If everything is correct, click the Run Analysis button to start the process. When the analysis is running, use the Stop button to cancel the process or Exit to return to the Job Dashboard without canceling the analysis.
Check the results
You can view the results when the analysis is done, but also when it is still running - to check the progress. Access the results by clicking View Job Report.
The Analysis report presents information about what kind of data there is, how old it is, how much you have and how it is distributed across users and filesystems, and who has access to that data. Analysis report details make it easier to divide a large complicated job into smaller more manageable jobs, and make informed decisions on what to move and what to leave behind. This allows big projects to finish more quickly, cost-effectively, with fewer conflicts, and allowing for more efficient delta runs.
The Filters button on the right activates a side panel you can use to display specific results.
|Displays the job details.
|Lists paths to the analyzed files and folders.
|Displays the details of the analyzed account and allows you to drill down to examine specific files and folders.
|Displays the exported reports, if you created any.
|Allows you to examine the analysis step by step.
This section also allows you to check the Run History for data from the previous runs and export the data.
You can export your data in the XLS format. In the Export dialog, select the data you want to include in the report and confirm. When the download is complete, you can save the results as an .xlsx file.
Additionally, you can find all the exported reports under the Exports List and download them from there.
If you already have your job configured, you can analyze the content again using the Run Analysis option in the Jobs Dashboard.