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Global permission changes

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Matt Crawley

Hi Everyone -- We have a situation which may be  familiar to other companies using Box. Here is the issue: When we are developing a product, the corresponding Box folder has an owner, and everyone else with whom the folder is shared has Editor access. A typical project might have two hundred Editors. When the product goes into production, we want to change all of the Editors to Viewer/Downloaders to better secure the data within the folder. Right now, this permission change can only be done one person at a time, which is not a problem for a dozen Editors, but is a huge time-sink for many dozens of Editors. We are looking for a feature that allows the owner or co-owner of a folder to globally change all Editors in Viewer/Downloaders. Such a feature might be welcomed by many of your clients. What is the right way to move forward on this? As ever, many thanks for your help.

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  • France

    Hi Matt, 

    Welcome to the Box Community, I'm happy to help!

    There is currently no feature that will change the collaborator permission in bulk or globally in the Box WebApp. However, you may want to look into using Groups which should allow admins to easily change permission on folders accessed by members of certain Groups.

    Please take a look at this article to learn more about managing groups: Creating and Managing Groups 

    You might also want to check with our Platform and Developer Forum to see if this is possible via API.

    Thanks for reaching out and please let us know how else we can help!

    Regards,

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  • Matt Crawley

    Bonjour France -- Thank you for responding to my message. I will check the information regarding groups, and will put up a post in the developer forum to see whether the API can support this global permission feature. Many thanks for your help.

    Best regards,

    Matt Crawley

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