Here is a list of our most frequently received questions regarding Box Hubs and their answers.
Can Box Hubs fully replace SharePoint for document management and collaboration?
What is the process for migrating from SharePoint to Box Hubs?
How does Box Hubs compare to SharePoint in terms of security and compliance?
How does Box Hubs handle structured content compared to SharePoint?
Does Box Hubs integrate with Microsoft 365 and Teams like SharePoint does?
Can Box Hubs fully replace SharePoint for document management and collaboration?
Yes, Box Hubs can serve as a SharePoint replacement for many use cases, particularly for document management, content organization, and secure collaboration. It simplifies content structure, reduces data sprawl, and provides cross-platform access without the complexities of SharePoint sites and subsites. However, organizations relying on SharePoint for intranet pages or deep Microsoft ecosystem workflows may need complementary tools.
What is the process for migrating from SharePoint to Box Hubs?
Migrating from SharePoint to Box Hubs follows these steps:
- Assessment: Identify content that needs migration and clean up unnecessary files.
- Planning: Map SharePoint folder structures, permissions, and metadata to Box Hubs.
- Migration: Use Box Shuttle (Box’s official migration tool) or third-party solutions to transfer files while preserving permissions.
- Validation: Ensure content integrity, permissions, and metadata are correctly transferred.
- Training & Adoption: Educate teams on using Box Hubs efficiently to maximize adoption.
How does Box Hubs compare to SharePoint in terms of security and compliance?
Box is built for security and compliance-first content management, offering:
- Zero-trust security architecture
- Data encryption at rest and in transit
- Advanced threat detection (Box Shield)
- Regulatory compliance (HIPAA, FedRAMP, GDPR, FINRA, etc.)
Unlike SharePoint, where compliance settings require manual configuration, Box provides enterprise-grade security by default.
How does Box Hubs handle structured content compared to SharePoint?
Box Hubs organizes content using a centralized, user-friendly structure that eliminates the site sprawl often seen in SharePoint. With features like:
- Metadata tagging for smarter search
- Curation of relevant content into Hubs
- Advanced filtering and AI-powered content discovery
Box Hubs makes it easier to find and manage content without relying on complex folder structures.
Does Box Hubs integrate with Microsoft 365 and Teams like SharePoint does?
Yes. Box integrates seamlessly with Microsoft 365, Teams, and Outlook, allowing users to:
- Edit Word, Excel, and PowerPoint files in Box without downloading them.
- Access Box content within Microsoft Teams (instead of SharePoint).
- Send secure email attachments using Box for Outlook.
While SharePoint is natively embedded in Microsoft 365, Box provides a platform-agnostic approach, ensuring flexibility across multiple ecosystems.