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Adding Content to Box Hubs

End User , Article , Product Utilization , Tech Pubs , Established , Mobile - iOS , Instruction , Mobile - Android , Desktop - Windows , Desktop - iOS , Box Hubs , P1

As a Hub editor, you can easily add files, folders, and hyperlinks to the Hub. You can only add files or folders owned by your enterprise.

  • When you add content to the Hub, the file or folder name is not changed.
  • Any new content you add is displayed at the top of the Hub by default.
  • You can add the same file, folder, or hyperlink to multiple Hubs.
Note
In folder settings, you can set up folder restrictions to only allow admins, owners, and co-owners to invite collaborators. An admin can also check the Collab Restrictions field in the Admin Console.

Adding content

You can add files and folders to the Hub in three different ways: from a newly created Hub, from the Files list, or from the file you are viewing.

Important

  • You can only add files and folders which you are an owner, co-owner, or editor of.
  • Granting a user access to a Hub automatically gives them Viewer permissions to all files and folders in that Hub. This does not apply to external or Box links embedded in the Hub using Link Preview or Links Cards.

From newly created Hub

After you create your Hub, a Files & Folders - Choose files or folders from Box picker appears under the description.

Files & Folders picker
Click the files or folders from Box hyperlink in the picker. A pop-up window Add Files to [your Hub name] appears where you can select one or more files or folders.

From the "Files" list

  1. Go to the Files view in Box app.
  2. Select one or more files or folders.
  3. Open the More Options menu.
  4. Click the Add to Hub option.
  5. Select your Hub in the pop-up window. If you don't see it on the list, use the search bar.
  6. Choose a specific section or block in the selected Hub.

From the file

  1. Open the file you wish to add to your Hub.
  2. Open the More Options menu.
  3. Click the Add to Hub option.
  4. Select your Hub in the pop-up window

You can now view your content in the Hub, move it inside a section, or drag and drop it to another section.

Note:
When you click on the name of internal content in a Hub, it navigates to the preview of the file. There you can open, download, and share it.

Adding hyperlinks

To add a hyperlink, you can:

  • Copy and paste it.
  • Highlight text in the Hub and paste the link.
  • Highlight text in the Hub and:
    • Click the Link icon in the toolbar.
    • Paste your link.
    • Click Apply.
  • Type in the link and press Space or Enter on your keyboard.

Box Hubs toolbar

To change any link you previously added to your Hub to a hyperlink, go to the Edit mode, position your cursor at the end of the link and press Space or Enter on the keyboard.

To display Box content or external URLs as customizable navigation tiles instead of inline hyperlinks, use the Link Cards block. For more information, see Working with the Box Hubs Builder.

Displaying content preview

In Hubs, document preview displays in an overlay and appears on top of the Hub. There are two exceptions: Box Notes and Box Canvas files open in a new tab.

Configuring restrictions

You can decide which roles can add folders to Hubs by configuring the folder restrictions.

Folder settings

  1. Open the folder you want to edit.
  2. Click Folder settings and go to Collaboration → Invitation Restrictions.
  3. Click the checkbox Only folder owners and co-owners can send collaborator invites and add this folder to a Hub.
    • When this is configured, only the owner or co-owner of the folder and its content can add them to the Hub.
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