You can comment on a Box Note, or select to highlight any portion of a note and annotate that portion. Each time someone comments on or annotates a file, Box sends email notifications to anyone who owns or has joined the folder that contains the file. This makes it easier for teams to work together and provide quick feedback.
Annotating a Box Note
- Select to highlight the text you want to annotate.
- Click the annotation icon.
- Enter your feedback.
- Click Post.
The text you’ve annotated is highlighted with a yellow background. Your annotation displays whenever someone else hovers over the highlighted text. Text with multiple annotations is highlighted in a brighter, deeper yellow.
Note
Only collaborators with editor or co-owner access can annotate a Box note.
You can also respond to an existing annotation:
- Hover over the existing annotation
- Click Reply.
Your text is appended to the existing annotation, and your response prompts Box to send out another email notification.
You can also leave a comment on the entire document. To do this:
- In the top right, click the Comment icon to open the Comments sidebar.
- Enter your comment
- Click Post.
You can delete any Box Note comments that you added. To delete a collaborator's comment on a Box Note you own, use the Box API.
@Mention
You can use @mentions to tag someone in the Box Note.
- Type the @ symbol, followed by the name or email of the people you want to tag.
- Depending if the user is internal or external, you can:
a. Invite
b. Share a link - Select permission level
a. Editor
b. Viewer
Once selected, the user you added will have access to the Box note and be sent an email notification, depending on that user’s permission settings."
Note
To receive notifications when a file has been annotated or commented upon, you must enable your notification settings for comments for either "In Items I Own" or "In Items I've Joined". More information on folder settings.