You can comment on a Box Note, or select to highlight any portion of a note and annotate that portion. Each time someone comments on or annotates a file, Box sends email notifications to anyone who owns or has joined the folder that contains the file. This makes it easier for teams to work together and provide quick feedback.
Annotating a Box Note
Select to highlight the text you want to annotate.
- Click the annotation icon.
- Enter your feedback.
- Click Add Annotation (the speech bubble).
The text you’ve annotated is highlighted with a yellow background. Your annotation displays whenever someone else hovers over the highlighted text. Text with multiple annotations is highlighted in a brighter, deeper yellow.
Only collaborators with editor or co-owner access can annotate a Box note.
You can also respond to an existing annotation -- in effect, you can annotate an annotation. To do this:
- Hover over the existing annotation
- Click Add Reply.
Your text is appended to the existing annotation, and your response prompts Box to send out another email notification.
You can also leave a comment on the entire document. To do this:
- In the top right, click the Comment icon to open the Comments sidebar.
- Enter your comment
- Click Post.
You can delete any Box Note comments that you added. To delete a collaborator's comment on a Box Note you own, use the Box API.
You can use @mentions to tag someone in a comment. Simply type the @ symbol, followed by the name or email of the people you want to tag. Box sends an email notification to anyone you tag (again, depending on their permission settings).
To receive notifications when a file has been annotated or commented upon, you must enable your notification settings for comments for either "In Folders I Own" or "In Folders I Joined." More information on folder settings.