Enterprise set up / Shared link - default setting and permission

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  • France

    Hi Takayo, 

    Welcome to the Box Community!

    Have you checked our community article on Shared Links Settings for Your Enterprise: https://support.box.com/hc/en-us/articles/360043693314-Shared-Links-Settings-for-Your-Enterprise 

    Particularly this section:

    Link Viewers Can:

    This option sets whether you allow content viewed through shared links to be downloadable.

    • Preview and download the shared item: Enables anyone viewing the link to download the files and folders. With this option enabled, managed users can toggle the download setting at the folder and file level.
    • Preview the shared item only: Link viewers can only preview the item. Download is disabled. Managed users cannot toggle this setting at the folder and file level.

    Hope that helps! 

    Let us know if you have questions and we'll do our best to help!


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  • Takayo Noguchi

    Hi France,

    Thank you for your comment.  Yes, I'm aware of the enterprise settings.

    What I want to do here is to have the shared link default setting for staff to be  "preview the shared item only" when they create a shared link but to allow their option to change to "preview and download the shared item"  if they need it.

    Currently, if I allow the employee to send a shared link with "preview and download" permission, the default setting on the UI will automatically show "preview and download" option when they create a link. 

    The reason I want the default setting as "Preview only" is to create one moment for the employee to rethink security(to allow download or not) to whom they are sending the link to and avoid mistakes. 

    Hope there is a way to do this by Enterprise settings.  




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