I store sensitive data in Box. Will that be accessible in MS Teams?
No. No personally identifiable or sensitive content is ever stored in Teams. Teams has access only to shared links and file metadata (thumbnail, file name, author, and version, and uploaded timestamp).
Can I use Box as the default file storage system for Teams?
No. If you use the paper clip icon, or if you drag and drop a file in your Teams interface, the content you share is stored in Microsoft SharePoint or OneDrive.
In the below image of a Teams interface, files you share or drag and drop using the files icon in the lefthand navigation, the files tab on the top navigation, or the paper clip icon in the bottom application tray (all bordered in red) are stored in SharePoint or OneDrive. Files you share using the Box Files tab in the top navigation or the Box app in the bottom application tray are stored in Box:
Can I move content in an existing Box folder to a channel folder?
Yes. But keep in mind that when you use the Box Web app to move a Box file into a Teams Channel folder manually (that is, by dragging and dropping it), you also transfer ownership of this file to whoever owns the destination folder.
I need my Microsoft Tenant ID. How do I find it?
- Log in to the Azure portal as a global or user management admin
- Go to Azure Active Directory
- Under Manage, click Properties. Look in the Directory ID box to view your tenant ID.
What happens if I use Teams to share a Box link with someone who hasn’t enabled the integration?
When one channel member installs and enables Box for Teams, everyone in the channel has access to it. If you're using the integration for the first time, you must first sign in to Box.
What happens if I share a link with someone who doesn’t have a Box account?
If you share a link with someone who does not have a Box account, they can see the file name, file type, and thumbnail (if enabled by your Box Admin). But to access the file itself they must sign up to get an account (or ask their organization’s Box admin to provision an account for them).
What happens to the content in Box if a Team or Channel is deleted?
Members of that Team or Channel are collaborators on this content. They can use the Box Web app to access it.
What do I do if I deleted the Box Files tab?
Add the tab back in. To do this, at the top of your Teams application, click the + button and follow the prompts.
Can I use an existing folder with a Teams Channel or chat instead of the automatically created folder?
Yes. You can manually map the Box folder of your choice to a Teams Channel or to a Teams chat.
Can I use an existing folder with a Teams channel instead of the automatically created folder?
Yes. You can manually map a Box folder to a Teams Channel.
Can I search through my Box content from my Teams interface?
No. Files managed in Box do not display in Teams' native search functionality, nor in the activity feed. That’s because Box files are treated as links, not actual files, and they do not surface in file-specific features (that is, you cannot surface Box files either in Teams’ native search or in your Recents list).
Can I access all of the capabilities from the Box web application in Teams?
No. Some capabilities such as Shield and Collections are currently inaccessible via Teams. However any content configurations you may have with Shield or Governance will be respected on content shared in Teams.
I was using an earlier Box for Teams integration. What’s the difference?
This second version of the Box for Teams integration improves on the earlier version, which was limited in scope and functionality and did not allow Box as a default file storage location for Channel files. We strongly recommend moving to this updated integration.
Do I have to uninstall the earlier version of the integration before I can install this updated version?
No, but using both simultaneously can create issues. We recommend uninstalling the earlier integration before installing and using version two.
Is the owner of a Teams Channel automatically a co-owner of a Box file or folder that's been associated to that channel?
Not yet; Channel owners are equivalent to other members added as collaborators. In turn, that means that from within Box anyone can delete the Teams channel folder.
Does Box for Teams work in private Teams channels?
|For this Team...||...and these Channels...||...is Box for Teams available?|
|Private Team||Private Channels||No|
|Private Team||Public Channels||Yes|
|Public Team||Public Channels||Yes|
|Public Team||Private Channels||No|
Do I deploy Box for Microsoft Teams centrally, company-wide?
The short answer is, no. After you enable Box for Teams for your organization, it actually installs on a team-by-team basis. You only need one member of a team to install the integration – it can be any team member – at which point the integration becomes available for every member of that team. But you cannot install it for more than one team at a time.
When I remove a channel member from Channel, is that member also removed from the Box collaborators of that mapped folder?
If you use the automatically created folder with the Teams channel, Box removes that member. However, if you use an existing folder instead of the automatically created folder, Box does not remove that member, and that member remains a collaborator in that folder.