Share a single file in preview mode only

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October 13, 2020 15:32

Hi,

I am looking to share one single document with all users in our organization, but would like them to have only preview access. Is that possible?

When testing today, I could only invite people as collaborators or viewers, but not preview.

I can share the folder in preview only, but that is not what I want.

Is it possible, and if so, how can I do that?

Thanks a lot in advance for your help!

Comments

4 comments

Official comment
France

October 13, 2020 19:27

Edited
Hi Lara,

Welcome to the Box Community and thanks for your post!

When inviting collaborators to a "single file", the only available access levels are Editor and Viewer. These are the only access levels available for collaborators on a single file.

If you need to grant preview access on your collaborators, you will need to put the file in a folder and then you will have more options on permissions you may grant them such as "Previewer".

Please see Understanding Collaborator Permission Levels for more details.
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Hugo Cantave-Jean

October 21, 2020 14:16
How can I share file as view only so the guest can't download or copy the files?

Best Regards,

Hugo
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Hugo Cantave-Jean

October 21, 2020 17:31
J'aimerais partager des fichier et je veux que les fichier restent en lecture seulement et non téléchargeable. Comment puis le faire?

Merci,

Hugo Cantave
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France

October 21, 2020 19:04
Hi Hugo,

Welcome to the Box Community!

You can create a "Shared link" you can share to your guest and that will give them a view only access to your file. You also have the option to disable the download option to prevent them from downloading your shared content.

Check out these articles to learn more about Shared links and configuring its security settings:
- Creating Shared Links
- Configuring Individual Shared Link Settings
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