The type of your Box account, and the roles and permissions you assign to collaborators, determine which settings you can edit.
Editing your shared link settings
To edit the settings of your shared link:
- In the Box window, hover on the file or folder.
- Click Share. You can also either click the right mouse button or the ellipsis (...) to access Share.
- In the Share window, click Link Settings. Box displays the Shared Link Settings window.
- Edit the settings to which you have access. To enable a setting, click its checkbox.
- Click Save.
When you share, move, or copy content, the permission to access those items might change, often to a less restrictive setting. More on how Box helps you keep your content secure.
Setting a shared link expiration date
For added security, you can also set a date after which Box automatically disables the link (if your Box Admin has enabled this capability). This is useful if you wish to make your content available only for a limited period of time or, if you have no specific end date, you simply do not want it available indefinitely.
To set an expiration date on a shared link
- In the Share window, click Link Settings. The Shared Link Settings window opens.
- Under Link Expiration, click Disable Shared Link on. The Choose Date box displays.
- Click the calendar icon and then locate and click the date you want.
- Click Save.
When you place an expiration date on a shared link, the file or folder to which the link goes displays throughout the Box interface with a small red clock icon ().
Requiring a password to access
Box enables you to apply passwords to protect shared links, requiring anyone who follows the link to enter a password before accessing the file or folder.
Password protection is a premium feature, unavailable on free personal accounts. Only owners, co-owners, and editors can set this password.
Customizing a link URL
When you create a shared link, you can customize its ending. This feature is intended to make content readily accessible to large groups of users, externally or internally, using a customized URL that is easy to remember.
The custom ending to the link must be between twelve and thirty characters, and can use letters, numbers, and hyphens.
Custom URLs are only available to Business and Enterprise accounts.
If the shared link is available with People with the link scope, then the linked folder or file is publicly accessible. Custom URL is appropriate for public-facing materials such as product documentation or marketing materials, and is not intended for the secure sharing of sensitive content.
- Someone with a personal Box account can create additional custom links for any content owned by someone with a Business account, or above.
- If folders or files are moved from one Enterprise to another, custom URLs are lost. The associated shared links of the files and folders – those links with the longer scrambled characters – remain.
Providing a direct download link
A direct link is a web address (URL) that links directly to a file without using Box Preview. This is different from a regular shared link, which brings users to the Box Preview screen for the shared file.
Direct links end with the file's extension type. Therefore, if you are linking to a Microsoft Word document, a direct link ends with *.doc. When a collaborator clicks on the direct link, the file is downloaded onto his or her computer, or opened by a default program, depending on computer settings. Direct linking can also be used to host images or files for your website or blog.
Direct linking is available only for individual files, and is unavailable for folders. A link to a folder is always the web address of a Box page.
- Direct links is a premium feature, unavailable on free personal accounts.
- For security purposes, you cannot create a direct link for .msi and .exe files. It is important to be aware that these file types can be harmful if downloaded from an untrusted source.