The Collaborations report lists collaboration invites sent to users both in and outside of your enterprise within a given time period. In this case, the "Owner Name" is the name of the folder's owner, "Inviter Email" is the email of the user who sent the invitation, and the "Collaborator Name" is the name of the user invited.
See Collaborations Report Data Columns for more information about what's contained in Collaboration reports.
You must define filters for the Collaborations report before you can run it. See Collaborations Report Filters for more information.
Collaborations reports are created as comma-separated value (.csv) files. The filenames have the format collaborations_run_on_YYYY-MM-DD-HH-MM-SS_Page_#.csv
and each report run is placed in its own folder with a folder name of the format Collaborations run on YYYY-MM-DD HH-MM-SS
.
Collaborations Report
This section describes the data columns that are generated in Collaborations reports and the filters that you can configure to run Collaborations reports.
Collaborations Report Data Columns
This section describes the data columns that are generated in Collaborations reports. You can select which data columns appear in the report. All columns are selected by default, and the columns marked with an asterisk and grayed out in the dialog box are required.
Data Column | Description |
---|---|
Collaboration ID | A number that uniquely identifies the collaboration. |
Owner Name* | Required. The value in the Name field in User Account Details of the owner of the collaborated item. |
Owner Login | The value in the Email field in User Account Details of the owner of the collaborated item. |
Path | The path to the file or folder from the root of your Box instance. |
Path ID | A number that uniquely identifies the path. |
Item Name* | Required. The name given to the file or folder. |
Item ID | A number that uniquely identifies the file or folder. |
Item Type |
The type of item collaborated with. Values in this field can be:
|
Collaborator Name* | Required. The name of the person invited to be a collaborator. If a managed user in your organization, the value in the Email field in User Account Details of the user who created the collaboration. |
Collaborator Login | The email address of the person invited to be a collaborator, If a managed user in your organization, the value in the Email field in User Account Details of the user who created the collaboration. |
Collaborator Type |
The type of collaboration created. Values in this field can be:
|
Collaborator Permission | The permission granted to the collaborator. |
Inviter Email | The value of the Email field in User Account Details of the user who created the collaboration. |
Invited Date | The date that the collaboration invitation was created. |
Invite Accepted Date | The date that the collaboration invitation was accepted. |
Collaborations Report Filters
Filter | Description |
---|---|
Owner | Optional. Enter one or more names or email addresses of managed users or of user groups to limit the Collaborations report to collaborations by those owners. |
Collaborator | Optional. Enter one or more names or email addresses of managed users or of user groups to limit the Collaborations report to only those users involved in collaborations and owners who collaborate with those user. |
Collaborator Type |
Optional. The type of collaborator to include in the report. Select from:
|
Invite Sent |
Optional. The date range in which collaborations were sent. Select from:
If you do not select a date range, the value used will be Past Years > All Time, which is equivalent to 7 years, or as long as you have an account tariff with reporting access if less than 7 years. Last day/week/month/year(s) values mean the previous day/week/month/year(s) from the date the report was run. |
Invite Accepted |
Optional. The date range in which collaborations were accepted. Select from:
If you do not select a date range, the value used will be Past Years > All Time, which is equivalent to 7 years, or as long as you have an account tariff with reporting access if less than 7 years. Last day/week/month/year(s) values mean the previous day/week/month/year(s) from the date the report was run. |