A Legal Hold report will export a list of all the files currently being held by an active legal hold. Legal Holds reports are not run from the Reports section of the Admin Console, but from the Legal Holds tab in Governance. Click View in Reports next to Legal Holds to navigate there directly from Reports. Hover over the legal hold that you would like to run a report on, then click Report to run the report.
See Legal Holds Report Columns for more information about what's contained in Outbound Collaborations reports.
Legal Holds reports are created as comma-separated value (.csv) files. The filenames have the format legal_holds_[case name]_run_on_YYYY-MM-DD__HH-MM-SS-[A|P]M.csv and each report run is placed in the root Box Reports folder.
Legal Holds Reports
This section describes the data columns that are generated in Legal Holds reports.
Legal Holds Report Data Columns
| Data Column | Description |
|---|---|
| Assignment Type | |
| Assignment ID | A number the uniquely identifies the legal hold. |
| Parent Folder Name | The folder containing the file in the File Name field. |
| Parent Folder ID | A number that uniquely identifies the parent folder. |
| Path IDs | A number that uniquely identifies the path to the file or folder from the root of your Box instance. |
| File Name | The name given to the file. |
| File ID | A number that uniquely identifies the file. |
| File Version ID | A number that uniquely identifies the newest version of the file. |
| Created | The date that the file was created. |
| Uploaded | The date that the latest version of the file was uploaded. |
| Size (bytes) | The size of the file in bytes. |
| Owner ID | The value in the Name field in User Account Details of the owner of the file. |
| Reason For Hold |