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Access Stats Report

Reporting , admin reports , Access stats

Box enables you to track user activity on most files in two ways:

  1. Recent activity, via avatars that display when you preview a file.
  2. Lifetime activity, by selecting a file then looking at Details in the right-hand sidebar. This provides file usage statistics, with more comprehensive information and the ability to download available by selecting the See Details button.

These features enable you to quickly see who has accessed a file, and the action they took.

For more detailed information, see Tracking User Activity on Files.  

Access Stats for files

Access Stats includes the following information for files, with additional details available by selecting to download the Access stats report:

Classification
Available only for customers who use Box Shield. Shows the classification label, if any, of the file on which the action was taken. Also displays the definition of that classification label, who it was applied by, and when it was applied.
Previews
Displays, at a glance, the number of previews in the past week. Select the See Details button for more in-depth information.
Owner
The person who owns the file.
Uploader
The person who uploaded the file.
Created
The date and time at which the item was created.
Modified
The date and time at which the item was last modified.
Size
The size of the item. The size of a file is the size of the current version; it does not include the size of the previous versions.

Access Stats for folders

Access Stats includes the following information for folders:

Classification
Available only for customers who use Box Shield. Shows the classification label, if any, of the folder on which the action was taken. Also displays the definition of that classification label, who it was applied by, and when it was applied.
Owner
The person who owns the folder.
Created
The date and time at which the folder was created.
Modified
The date and time at which the folder was last modified.
Size
The size of the item. The size of a folder is the total size of all items, including all files and their version history, in the folder and all subfolders.
Metadata
Displays any metadata which has been applied to the folder. You can click Add to apply metadata to the folder.
Workflows
Displays any workflows found on this folder. Learn more about Managing and modifying your workflows in Relay.

Access Stats report

To generate this report:

  1. Select a file.
  2. Click into the Details sidebar.
  3. Select See Details.
  4. Click the download button.
  5. Select from the provided filters:
    • Activity: Choose whether to display All Events, or only Previews, Edits, Comments, or Downloads. 
    • Users or Groups (optional): Enter specific names or email addresses as the only ones to display.
    • Date Range: Select from the Past Day, Past Week, Past Month, Past Year(s), All Time, or a Custom Range.
  6. Click Create.

The report includes:

Date
The date and time at which the action took place.
User Name
The username of the individual who carried out the action.
User Email
The email address of the user who carried out the action.
Action
Each recorded action is one of: Previews, Edits, Comments, or Downloads.
Affected
The file upon which the action took place.
Details
Can include the service used for the action. For example, Content Manager or Box Elements when previewing the file.

 

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