The folder settings page enables you to control the actions possible within a specific folder, and modify the default settings to better suit your needs. Sub-folders inherit these folder settings, and the settings cannot be 'undone' at a sub-folder level. Some settings can be modified only by folder owners and co-owners.
To modify folder settings:
- Hover over a folder and click More Options (
). (Or right-click on a folder.)
- Click Settings.
This article contains the following sections:
- Collaboration Section
- Privacy Section
- Watermarking Section
- Uploading Section
- Automated Actions Section
- Email and Notifications Settings
Collaboration Section
The settings in this section are configurable by folder Owners and Co-Owners.
| Setting | Description |
|---|---|
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Invitation Restrictions Invitation restrictions settings also apply to all files in the folder. |
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| Only folder owners and co-owners can send collaborator invites | Determines who can send collaborator invites to the folder. If enabled, users with the access level of editor or below are not able to invite collaborators into this folder. |
| Restrict collaboration to within [your organization] | Determines who can be collaborated into the folder. If enabled, only users within your organization are able to join this folder as collaborators. |
| Allow anyone who can access this folder from a shared link to join as a collaborator |
Determines whether users who follow a shared link to this folder are prompted to join as collaborators. If enabled, also select the access level for these users:
Note Any permissions and restrictions placed on the shared link still apply. |
|
Commenting Commenting settings are available only to Enterprise-level accounts. |
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| Disable commenting for this folder |
Determines whether people can leave comments and annotations on content in this folder. If enabled:
Note Comment creators can modify or delete existing hidden comments. Any such modification or deletion remains hidden while this setting is enabled. When this setting is disabled, modified comments display. |
| Shared Link Access | |
| Only collaborators can access this folder via shared links | Determines whether people who access the folder via a shared link must also be collaborators in the folder. |
Privacy Section
| Setting | Description |
|---|---|
|
Privacy |
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Determines who can
|
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Watermarking Section
The settings in this section are configurable by folder Editors.
| Setting | Description |
|---|---|
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Watermark Folder |
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| Enable watermarking for this folder |
Determines iwhether content in this folder can be watermarked. Watermarking places a semi-transparent overlay of the current viewer's username and time of access across a document. Box Notes, video, audio, Flash, and 3D files are currently not supported. |
Uploading Section
The settings in this section are configurable by Owners, Co-Owners and Editors.
| Setting | Description |
|---|---|
|
Email Uploads |
|
| Allow uploads to this folder via email |
Determines wheter people can opt to upload content to this folder via email. If selected:
To upload to the folder via email, attach a file to an email, and send the to the email address generated. |
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Determines whether files with the same name are overwritten when they are uploaded via email or widget. Configurable only by owners and co-owners. |
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Email Uploads
Automated Actions Section
| Setting | Description |
|---|---|
|
Delete or Unshare |
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| Auto-delete this folder on a selected date |
Determines whether this folder is automatically deleted on the selected date. If enabled, also select a deletion date. Note When a folder is auto-deleted, no notifications are sent to the owner or collaborators on the folder. Only Owners can enable this setting for the root folder. Owners, Co-owners, and Editors can enable this setting for sub-folders. |
| Unshare this folder on a selected date |
Determines whether this folder is automatically unshared on the selected date. If enabled, also select an unshare date. When a folder is auto-unshared:
Only Owners and Co-Owners can enable this setting. |
Email and Notifications Settings
The settings in this section are configurable by Owners, Co-Owners and Editors.
| Setting | Description |
|---|---|
| Notifications |
Determines who receives notifications as the result of events in this folder. Select from:
|
You can adjust email notifications at enterprise-wide, account-wide, and folder-specific levels.
- Enterprise-wide email notifications: When email notifications are applied in the Admin Console, this becomes the default for all newly created end users until the end user adjusts their settings.
- Individual account-wide email notifications: When email notifications are applied in Account Settings, this becomes the default notification setting for all newly-created folders in the account OR for folders that are set to Use my default notification settings.
- End users in a Box instance can have different account wide settings by manually adjusting their email notification settings.
- Folder-specific level email notifications: When email notifications are applied in Folder Settings, this becomes the default email notification for all files in the folder and subfolders. Please note that you cannot trigger email notifications to yourself for actions you triggered.
- Different users collaborating in a folder can set their own specific folder-level email notifications (if allowed by the folder owner).