Understanding Box Folder Settings

The folder settings page allows you to control the actions possible within a specific folder, and modify the default settings to better suit your needs. These folder settings are inherited by sub-folders, and cannot be 'undone' at a sub-folder level. Some settings can only be modified by folder owners and co-owners - check below for more details. To modify folder settings, right-click on a folder (or click the ellipses (...)) to open the More Options menu, then click Settings.

 

• Collaboration
• Invitation Restrictions
• Commenting
• Shared Link Access
• Watermarking
• Uploading
• Automated Actions
• Email Notifications

 

Collaboration (configurable by Owners and Co-Owners)

Invitation Restrictions

Note: These settings also apply to files in the folder whose settings you are modifying.

• Only folder owners and co-owners can send collaborator invites - If this box is checked, users with the access level of editor or below will not be able to invite collaborators into this folder.
• Restrict collaboration to within your enterprise - If this box is checked, only users within your enterprise will be able to join this folder as collaborators.
• Hide collaborators - If this box is checked, collaborators with the access level of editor or below will not be able to see the list of users collaborating in this folder. Owners and Co-Owners will still be able to see the full list.
• Allow anyone who can access this folder from a shared link to join as a collaborator - If this box is checked, users who follow a shared link to this folder will be prompted to join as collaborators. You can select the access level that these users will be granted below.

 

Commenting

• Disable commenting for this folder - If this box is checked, users will be unable to leave comments on content in this folder. Checking this box will also hide any comments that have already been left on content in this folder.
  • Note: This setting is only available for Enterprise level accounts.

 

Shared Link Access

• Only collaborators can access this folder via shared links - If this box is checked, only users who are already collaborators in the folder will be able to access it via shared links.

 

Watermarking (configurable by Editors)

Watermark Folder

• Enable Watermarking for this folder - If this box is checked, content in this folder can be watermarked. Watermarking places a semi-transparent overlay of the current viewer's username and time of access across a document. Box Notes, Video, Audio, Flash, and 3D files are currently not supported.

 

Uploading (configurable by Editors)

Email Uploads

• Allow uploads to this folder via email - If this box is checked, users will have the option of uploading content to this folder via email. Simply attach a file to an email, and send the to the email address generated.
• Only allow email uploads from collaborators in this folder - If this box is checked, only collaborators in this folder will be able to upload files via email.

 

Automated Actions

Delete or Unshare

• Auto-delete this folder on a selected date - If this box is checked, this folder will be automatically deleted on the date selected below. (Owners only)
  • When a folder is auto-deleted, no notifications will be sent to the owner or collaborators on the folder
• Unshare this folder on a selected date - If this box is checked, all shared links to this folder will expire on the date selected below. (Owners and Co-Owners)
  • Collaborators will remain in the folder, however the shared link will expire.

Email and Notifications (configurable by all collaborator types)

Notifications

• Use my default notification settings - If this option is enabled, you will receive notifications according to your notification preferences in your Account Settings.
• Override default settings for this folder and all subfolders - If this option is enabled, you can set custom notification preferences. To receive more or fewer notifications than usual for this folder and any subfolders, click check boxes under Notify me when someone.
  Enable this option to access Disable all email notifications for all collaborators.
• Disable all email notifications for all collaborators - If this option is enabled, collaborators will receive no emails about activity in this folder.

Email notifications can also be adjusted at enterprise-wide, account-wide, and folder specific levels.

• Enterprise-wide email notifications: When email notifications are applied in the "Admin Console", it will be the default for all newly created end users until the end user adjusts their settings.

• Individual account-wide email notifications: When email notifications are applied in the "Account Settings", it will be the default notification setting for all newly created folders in the account OR for folders that are set to "Use my default notification settings".
• End users in a Box instance can have different account wide settings by manually adjusting their email notification settings.

• Folder specific level email notifications: When email notifications are applied in the "Folder Settings", it will be the default email notifications for all files in the folder and subfolders. Please note that you cannot trigger email notifications to yourself for actions you triggered.
• Different users collaborating in a folder can set their own specific Folder level email notifications (if allowed by the folder owner).