Understanding how Content and Thumbnail Permissions Control What People See
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Microsoft - Teams
Whether people can view the Box content card when a file is shared (as opposed to a generic file type icon), and whether they can view a thumbnail preview of a file, is based upon two settings you configure in your Admin Console:
Requiring a permissions check -- that is, whether Team or Channel members can access the Box content that's being shared
Authorizing content unfurl -- that is, whether Team or Channel members can view a preview image of the file to which the link goes.
To clarify system behavior, and to help you answer any corresponding questions you may get from people in your company, the four tables below explain how each of the four different configurations manifest:
Configuration:
Perform Permission Check: Disabled
Show Content Thumbnail: Disabled
Behavior:
Function
Behavior
Unfurl (shared link)
Show content card (file name, version, owner, day, and time uploaded) with file type icon.
No thumbnail as it's disabled from setting
Create bookmark link with file name
Content Picker (Share from Box)
Show content card (file name, version, owner, day, and time uploaded) with file type icon
Create bookmark link with file name
Upload (from desktop)
Show content card (file name, version, owner, day, and time uploaded)
Configuration:
Perform Permission Check: Enabled
Show Content Thumbnail: Enabled
Behavior:
Function
Behavior
Unfurl (shared link)
All Channel/Group users have access:
Show content card (file name, version, owner, day and time uploaded) with thumbnail
Create bookmark link with file name
Or
One+ Channel/Group user doesn't have access or is not authenticated:
Show link only
Create bookmark link with NO file name
No content card (so there's no thumbnail)
Content Picker (Share from Box)
All Channel/Group users have access:
Show content card (file name, version, owner, day and time uploaded) with thumbnail
Create bookmark link with file name
Or
One+ Channel/Group user doesn't have access or is not authenticated:
Show link only
Create bookmark link with no file name
No content card (No thumbnail as there is no content card)
Upload (from desktop)
Show content card (file name, version, owner, day, and time uploaded)
Configuration:
Perform Permission Check: Disabled
Show Content Thumbnail: Enabled
Behavior:
Function
Behavior
Unfurl (shared link)
Show content card (file name, version, owner, day, and time uploaded) with thumbnail
Create bookmark link with file name
Content Picker (Share from Box)
Show content card (file name, version, owner, day, and time uploaded) with thumbnail
Create bookmark link with file name
Upload (from desktop)
Show content card (file name, version, owner, day, and time uploaded)
Configuration:
Perform Permission Check: Enabled
Show Content Thumbnail: Disabled
Behavior:
Function
Behavior
Unfurl (shared link)
All Channel/Group users have access:
Show content card (file name, version, owner, day and time uploaded) with file type icon
Create bookmark link with file name
Or
One+ Channel/Group user doesn't have access or is not authenticated:
Show link only
Create bookmark link with URL as file name
No content card (No thumbnail as there is no content card)
Content Picker (Share from Box)
All Channel/Group uUsers have access:
Show content card (file name, version, owner, day and time uploaded) with file type icon
Create bookmark link with file name
Or
One+ Channel/Group user doesn't have access or is not authenticated:
Show link only
Create bookmark link with URL as file name
No content card (No thumbnail as there is no content card)
Upload (from desktop)
Show content card (file name, version, owner, day, and time uploaded)
