Whether people can view the Box content card when a file is shared (as opposed to a generic file type icon), and whether they can view a thumbnail preview of a file, is based upon two settings you configure in your Admin Console:
- Requiring a permissions check -- that is, whether Team or Channel members can access the Box content that's being shared
- Authorizing content unfurl -- that is, whether Team or Channel members can view a preview image of the file to which the link goes.
To clarify system behavior, and to help you answer any corresponding questions you may get from people in your company, the four tables below explain how each of the four different configurations manifest:
Configuration:
- Perform Permission Check: Disabled
- Show Content Thumbnail: Disabled
Behavior:
| Function |
Behavior |
| Unfurl (shared link) |
- Show content card (file name, version, owner, day, and time uploaded) with file type icon.
- No thumbnail as it's disabled from setting
- Create bookmark link with file name
|
| Content Picker (Share from Box) |
- Show content card (file name, version, owner, day, and time uploaded) with file type icon
- Create bookmark link with file name
|
| Upload (from desktop) |
- Show content card (file name, version, owner, day, and time uploaded)
|
Configuration:
- Perform Permission Check: Enabled
- Show Content Thumbnail: Enabled
Behavior:
| Function |
Behavior |
| Unfurl (shared link) |
- All Channel/Group users have access:
- Show content card (file name, version, owner, day and time uploaded) with thumbnail
- Create bookmark link with file name
Or
- One+ Channel/Group user doesn't have access or is not authenticated:
- Show link only
- Create bookmark link with NO file name
- No content card (so there's no thumbnail)
|
| Content Picker (Share from Box) |
- All Channel/Group users have access:
- Show content card (file name, version, owner, day and time uploaded) with thumbnail
- Create bookmark link with file name
Or
- One+ Channel/Group user doesn't have access or is not authenticated:
- Show link only
- Create bookmark link with no file name
- No content card (No thumbnail as there is no content card)
|
| Upload (from desktop) |
- Show content card (file name, version, owner, day, and time uploaded)
|
Configuration:
- Perform Permission Check: Disabled
- Show Content Thumbnail: Enabled
Behavior:
| Function |
Behavior |
| Unfurl (shared link) |
- Show content card (file name, version, owner, day, and time uploaded) with thumbnail
- Create bookmark link with file name
|
| Content Picker (Share from Box) |
- Show content card (file name, version, owner, day, and time uploaded) with thumbnail
- Create bookmark link with file name
|
| Upload (from desktop) |
- Show content card (file name, version, owner, day, and time uploaded)
|
Configuration:
- Perform Permission Check: Enabled
- Show Content Thumbnail: Disabled
Behavior:
| Function |
Behavior |
| Unfurl (shared link) |
- All Channel/Group users have access:
- Show content card (file name, version, owner, day and time uploaded) with file type icon
- Create bookmark link with file name
Or
- One+ Channel/Group user doesn't have access or is not authenticated:
- Show link only
- Create bookmark link with URL as file name
- No content card (No thumbnail as there is no content card)
|
| Content Picker (Share from Box) |
- All Channel/Group uUsers have access:
- Show content card (file name, version, owner, day and time uploaded) with file type icon
- Create bookmark link with file name
Or
- One+ Channel/Group user doesn't have access or is not authenticated:
- Show link only
- Create bookmark link with URL as file name
- No content card (No thumbnail as there is no content card)
|
| Upload (from desktop) |
- Show content card (file name, version, owner, day, and time uploaded)
|
Related Links
Introducing Box for Microsoft Teams
Comparing the First and Second Versions of Box for Teams
Using Box for Teams
Logging in to Box for Teams for the First Time
Deploying Box for Teams in your Enterprise
Assigning a Default Box Folder to a Channel
Box for Teams FAQ
Box for Microsoft Teams - Earlier Version
tech_writers_swarm_kb
