Custom Watermarking

Watermarking Files involves Box placing a semi-transparent overlay across files' contents.

Box enables select accounts to apply customized watermarks to either individual files, or to all files within a folder:

• You must be an Owner, Co-owner or Editor of a file or folder to customize a watermark.
• Customizing watermarks is available only for Enterprise Plus accounts and higher, and for accounts that use Shield.

Enable Custom Watermarking

Before using Custom Watermarking, ensure the feature is enabled for managed users in the Admin Console. This step is required to activate the feature across your enterprise.

To enable custom watermarking:

1. Log in to your Box account and go to Admin Console.
2. In the left sidebar, click Enterprise Settings > Content & Sharing.
3. Scroll down to the Custom Watermarking section.
4. Click Edit Configuration.
5. In the popup modal, select Enable for all managed users.
6. Click Save to confirm your selection.
7. At the top of the Content & Sharing tab, click Save to apply the changes.

Add Custom Watermarking

Use the steps below to add custom watermarking to individual files or all files within a folder.

To add customized watermarks to an individual file:

1. In your Files window, hover on the file.
2. Do one of the following:
   • Right-click on the file, then hover on More Actions and click Watermarking.
   • Click the ellipsis (...), then hover on More Actions and click Watermarking.
3. Ensure the Enable watermarking for this file slider is set to its enabled position.
4. Click Customize Watermark.
5. Select and configure your watermark's properties.
6. Click Save.

To add customized watermarks to all files in a folder:

1. In your Files window, hover on the folder.
2. Do one of the following:
   • Right-click on the folder, then click Settings.
   • Click the ellipsis (...), then click Settings.
3. Scroll down to the Watermarking section.
4. Check Enable watermarking for this folder.
5. Click Customize Watermark.
6. Select and configure your watermark's properties.
7. Click Apply settings to all files in this folder.
8. Click Save.
9. In the top of your Settings window, click Save Changes.

Reset Watermark to default

Users with owner, co-owner, and editor permissions can reset a customized watermark to the default watermark.

Reset customized watermarks for a file

1. In your Files window, hover on the file.
2. Do one of the following:
   • Right-click on the file, then hover on More Actions and click Watermarking.
   • Click the ellipsis (...), then hover on More Actions and click Watermarking.
3. Select Customize Watermark.
4. Select Reset to default.
5. Select Save.

Reset customized watermarks for a folder

1. In your Files window, hover on the folder.
2. Do one of the following:
   • Right-click on the folder, then click Settings.
   • Click the ellipsis (...), then click Settings.
3. Scroll down to the Watermarking section.
4. Select Customize Watermark.
5. Select Reset to default.
6. The toggle Apply settings to all files in this folder determines the scope of the reset.
7. Select Save.
8. In the top of your Settings window, click Save Changes.

Apply settings to all files in this folder

This toggle is accessible from:

1. In your Files window, hover on the folder.
2. Do one of the following:
   • Right-click on the folder, then click Settings.
   • Click the ellipsis (...), then click Settings.
3. Scroll down to the Watermarking section.
4. Select Customize Watermark.

When the Apply settings to all files in this folder toggle is turned off:

• Reset to default removes the folder’s custom watermark configuration.
• Existing items in the folder (and subfolder) are not updated.
• New items added to the folder will inherit the default watermark. Any custom watermark on a newly added file will be removed and replaced by the default.

When Apply settings to all files in this folder is toggled on: 

• Reset to default removes custom watermarks from the folder and all items in subfolders (retroactively).
• Items already inheriting the organization’s default watermark are skipped.
• New items added to the folder will inherit the default watermark. Any custom watermark on a newly added file will be removed and replaced by the default.