The Folders and Files report contains information about the content in your Box account. Business Plus and higher accounts can filter Folders and Files reports by user, group, or folder.
See Folders and Files Report Columns for more information about what's contained in Folders and Files reports.
You must define filters for the Folders and Files report before you can run it. See Folders and Files Report Filters for more information.
Folders and Files reports are created as comma-separated value (.csv) files. The filenames have the format folder_and_file_tree_run_on_YYYY-MM-DD-HH-MM-SS_Page_#.csv and each report run is placed in its own folder with a folder name of the format Folder and File tree run on YYYY-MM-DD HH-MM-SS.
Notes
- There is a 10 million item limit on this report. If an organization has greater than 10 million items, the report will not run.
- New files and folders will take up to 24 hours to appear in Folders and Files reports.
This section describes the data columns that are generated in Folders and Files reports and the filters that you can configure to run Folders and Files reports.
Folders and Files Report Data Columns
This section describes the data columns that are generated in Folders and Files reports. You can select which data columns appear in the report. All columns are selected by default, and the columns marked with an asterisk and grayed out in the dialog box are required.
| Data Column | Description |
|---|---|
| Owner Name* | Required. The value in the Name field in User Account Details of the owner of the item. |
| Owner Login | The value in the Email field in User Account Details of the owner of the item. |
| Path ID | A number that uniquely identifies the path to the file or folder from the root of your Box instance.. |
| Item Name* | Required. The name given to the file or folder. |
| Item ID | A number the uniquely identifies the file or folder. |
| Item Type |
The type of item. Values in this field can be:
|
| Size |
The size of the item in:
The size of a folder is the total size of all items in the folder and all its subfolders. |
| Created | The date that the item was created. |
| Last Modified | The date that the item was last updated. |
| Uploaded | The date that the item was uploaded to Box. (Folders do not have an upload date.) |
Folders and Files Report Filters
| Filter | Description |
|---|---|
| Users or Groups | Optionally enter one or more names of managed users or of user groups to limit the Folders and Files report to only files and folders owned by those user and groups. |
| Select Folders |
Optionally determines what folders will be included in the report. The default is all folders within your organization. Click |
to select a single folder to report on or to limit the report to folders owned by specific users.