Governance settings let you configure Box to manage your content governance needs.
The Retention tab is where you configure content retention policies. Retention defines how long content is kept even if it has been put in Trash. Content cannot be permanently deleted, even if it is in Trash, if it is under retention policy and the retention time has not expired.
|Policy Name||Enter a short but descriptive name. 250 characters maximum.|
|Policy Description||Enter an optional description that provides a summary of the policy purpose and function. 500 characters maximum.|
|Apply Policy To||
Determines the content that the retention policy applies to.
Because retention policies are designed to meet regulatory requirements such as FINRA, this setting cannot be changed once the polices are enabled. The exception is that folders can be added to retention policies.
|Time Period Duration||
Determines the period of time that the content that matches to retention policy will be retained and is based on the Start Date setting.
This setting cannot be changed once the policy is started.
Determines the start of the retention period. Select:
Determines what happens automatically to content managed by the retention policy when the retention period ends. Disposition action is not evaluated until a file reaches retention expiration. That means if admins change their mind and update the disposition on the retention policy, it will apply to all files under that policy that haven't expired.
Determines which managed users get weekly email with a list of folders that contain files with retention policies set to expire in the upcoming 14 days. Select one or both of: