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Classification Management

Classification

Files can be restricted through the use of classification permissions. Classification modification permissions can be set so only admins and co-admins have the permission to modify them.

Multiple files or folders can be selected at the same time and classified in bulk. The operation may take time to be enabled, depending on the volume of content.

Classify a user’s file

To apply a Classification label to a specific file, first create a classification label. Then, navigate to:

  1. Admin Console > Content.
    • Select a user, hover over the file(s), then select the ... button and Classify, or
    • Select the file(s) then click the shield icon (  Picture  )at the top of the page.
  2. Select a classification label.
  3. Select Apply.

Notes: 

  • The Classify action is also available, for single files and folders and in bulk, for search results in the Content Manager section.
  • Be aware that applying, changing, and removing classification labels can impact Retention Policies and Smart Access Policies.
  • Changing the classification label may create new retention markers on the file. The prioritization of retention policies stays the same, though. Policies are prioritized in order of which has the latest retention period end date.

Classify a folder

To apply a Classification label to a specific folder, first create a classification label. Then, navigate to:

  1. Admin Console > Content.
    • Select a user, select the folder(s), then select the ... button and Classify, or
    • Select a user, enter a folder, click the ... at the top of the page, then select Classify.
  2. Select a classification label.
  3. Select Apply.

Note: The operation may take time to be enabled, depending on the volume of content. 

View classification details

An icon will display next to the name of the file or folder where the Classification has been applied. Hover over the icon to see the name, definition, and restrictions. 

Overwrite folder classifications

  1. Navigate to Admin Console > Content.
    • Select a user, select the folder(s), then select the ... button and Classify, or
    • Select a user, enter a folder, click the ... at the top of the page, then select Classify.
  2. Check the Overwrite all existing classifications with this value button. 
  3. Select Apply.
  4. Confirm the overwrite by selecting Proceed. The action cannot be undone.

Note: The operation may take time to be enabled, depending on the volume of content.

Remove classification from a file

To remove classification from a file, navigate to:

  1. Admin Console > Content.
  2. Select a user, hover over the file(s), then select the ... button.
  3. Select Classify.
  4. Select Remove, then select Remove again to confirm the removal of the classification.

Remove classification from a folder

All classification labels can be removed from a folder, or specific classification labels removed while others remain. 

To remove classification from a folder, navigate to:

  1. Admin Console > Content.
    • Select a user, select the folder(s), then select the ... button, or 
    • Select the ... button at the top of the page when in the relevant folder.
  2. Select Classify.
  3. Select Remove.
  4. Select to remove the selected classification from all items in the folder and its subfolders, or remove all classifications from all items in the folder and its subfolders.
  5. Check the box confirming that you recognize the action cannot be undone, and that the operation may take time based on the volume of content.
  6. Select Remove.

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