Identifying all folders shared with a specific collaborator
Answered
Good morning,
I am trying to ensure that I end all collaborations with a colleague who recently left our institution - is there any way to end all collaborations with a specific user? Or identify all of the folders they collaborated on?
Thank you!
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Hi Nadia,
Welcome to Box Community!
If you are an editor, owner, or co-owner in a folder, you can remove collaborators from the folder.
To remove a collaborator from a folder:
- Open the appropriate folder.
- You will see a list of collaborators in the right-hand sidebar.
- Click a collaborator's name to to view all the collaborators in this folder.
- Find the collaborator whose access level you would like to modify. You can search by name using the Filter Collaborators search box in the upper right.
- Under the Permissions column, click the user's access level to modify it. Select Remove. If the option is greyed out, you may not have the necessary permissions to remove that collaborator.
To remove a collaborator from a single file:
- Locate the appropriate file
- Click the Collaboration Icon () to the right of the file name.
- Alternatively, you can open More Options > More Actions and select Manage Collaborators.
- Find the collaborator whose access level you would like to modify. You can search by name using the Filter Collaborators search box in the upper right.
- Under the Permissions column, click the user's access level to modify it. Select Remove. If the option is greyed out, you may not have the necessary permissions to remove that collaborator.
I hope this answers your question. Let me know if you have further questions!
Reference: https://support.box.com/hc/en-us/articles/360044196273-Managing-Collaborators#removecollab
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Hi Ann, thank you for your response! I am familiar with modifying permissions at the folder and file level; what I am trying to do in this case is identify all of the folders/files I am collaborating with this individual on and end those collaborations.
Is there a way to identify all of the folders/files that I am collaborating with a particular user on? Or end all collaborations with a specific user without out going through folder-by-folder?
Thank you!
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Hello! I'm trying to do the same. Did anyone find the answer to the original question? It's crazy to have to go from folder to folder looking for a specific user, there has to be a way to go to the user and see what permissions they have. Please do we need an answer regarding this possibility???
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Katy Corneli -- you are my hero!!!! Thank you!!!
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