Note: This functionality is currently avaialble via public beta to a limited number of customers.
Box enables folder owners to track activity in folders they own. Folder Insights allows a folder owner to see how many:
- Internal and external collaborators exist for a folder
- Shared links exist within the folder
- Previews, downloads, uploads, and edits have occurred by collaborators within a defined time period
Folder owners can also generate reports on any of the above.
Viewing Folder Insights
- Select a folder.
- Select More Options (
), and then select Folder Insights.
Folder Insights information is shown in a set of data tiles. They include:
Folder Activity Tile
The Folder Activity tile contains a line chart that gives you detailed statistics from the past 90 days (default date range) about how folder collaborators are interacting with your content. To see how many collaborators interacted with files in the folder at any given time, move your pointer anywhere along the graph. You can toggle which type of activity you view in the chart by selecting an item in the legend.
Filtering Folder Activity Data
The buttons at the top of the tile are where you can select which collaborators to show in the chart and the date range for their activities.
For Collaborators, you can select:
- All collaborators (default)
- Internal collaborators
- External collaborators
For Date Range, you can select:
- Last 30 days
- Last 60 days
- Last 90 days (default)
- Custom range, and then select a start and end date
Downloading Folder Activity Data
The Download Report button () will generate a Folder Activity report of the data being currently viewed in the tile. When you generate a Folder Activity report, you select which folder you want the report saved to.
Collaborators Tile
The Collaborators tile is a donut charts that shows the number of collaborators that have been invited to the folder, grouped by internal and external collaborators. Hover over any segment of the donut chart to see a count of how many collaborators fall into each category. You can toggle which type of collaborators you view in the chart by selecting an item in the legend.
Downloading Collaborator Data
The Download Report button () will generate a Collaborator report of the data being currently viewed in the tile. When you generate a Collaborator report, you select which folder you want the report saved to.
Shared Links Tile
The Shared Links tile is a donut charts that shows the number of shared links that have created or any content within the folder, grouped by type of shared link. Hover over any segment of the donut chart to see a count of how many shared links fall into each category. You can toggle which type of shared links you view in the chart by selecting an item in the legend.
Downloading Shared Links Data
The Download Report button () will generate a Shared Links report of the data being currently viewed in the tile. When you generate a Shared Links report, you select which folder you want the report saved to.