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Designating Group Admins

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The Groups tool enables you to scale your account by granting blanket permission to a sub-set of your users. You can decide to designate key people to be group admins to help you manage and monitor these clusters of users.

A good group admin candidate is someone who needs oversight into a subset of users without needing to make changes to the account as a whole. Potential group admins are:

  • Department Heads
  • Team Leads/Project Managers
  • HR Personnel
  • Regional Leads

For example, if you have a group called “Marketing,” the head of the department would be a good choice for a group admin so they could manage the group’s folder access and monitor their activity.

 

Note

A user cannot be both a group admin and the main admin or co-admin of your Box account. If a group admin is elevated to the main admin/co-admin, they will lose the status of group admin.

Designate a user as a group admin if they need to manage only a subset of your users.

 

Group admin permissions

Permission Type Permissions Given
General group admin permissions
  • Access only the Groups page within the Users & Groups tab.
  • Add and remove folders for the group.
  • Change folder permissions for the group.
Create new user accounts
  • Access only the Managed Users page in the Users & Groups tab.
  • In the Managed Users tab, see only managed users who are members of the group.
  • Add new managed users to the enterprise.
  • Cannot edit user details for managed users.
  • Cannot enable co-admin permissions.
  • Cannot delete users.
Manage group member accounts
  • Edit non-admin user accounts in the Managed Users tab, including user name, email, storage, and settings.
  • Cannot edit admin or co-admin permissions.
  • Cannot enable co-admin permissions.
  • Cannot delete users.
Run reports on group activity
  • Access the Reports tab.
  • Access User Activity, User Statistics, Folders and Files, Collaborations, Outbound Collaboration, User Details, Disposition.
  • Generate reports on activity for the group.
  • Generate reports on activity for individual members of the group.
  • Cannot access the Security Report.
Instant login to group member accounts
  • Instant-login to the accounts of non-admin group members.

 

Appointing group admins

To appoint group admins:

  1. From the Admin Console, in the left-hand navigation click Users and Groups.
  2. Click the Managed Users tab.
  3. Click the User you want to designate as a group admin. Box displays the User Options screen.
  4. Scroll down to the Edit User Access Permissions section, and find the list of groups to which this person belongs. In the Access Level column, click the down arrow and select Group Admin.

Designating_Group_Admins.png

  1. At the bottom of the page, click Save.

A group admin has a miniature version of the Admin Console that only affects the users inside their group.  Log in as the primary admin to view and manage all the users in your enterprise.

Customizing group admin permissions

 

Note

This feature is available only to Business Plus customers or above.

 

To modify a group admin's permissions:

  1. From the Admin Console, in the left-hand navigation click Users and Groups.
  2. Click the Managed Users tab.
  3. Click the User you want to designate as a group admin. Box displays the User Options screen.
  4. Scroll down to the Edit User Access Permissions section, and find the list of groups to which this person belongs.
  5. If a user is a group admin in a group, a small gear icon is to the right of the listing. Click the gear icon.
  6. Choose which permissions you'd like this group admin to have. When you are done, click Apply.
  7. At the bottom of the page, click Save.
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