Is there a limit to the number of days I can set until the shared link expires? Is there a typical/recommended notification period?
The Box Web app (for each individual) limits you to 10 years (3650 days). The limit available via the Admin Console is 49710 days, and the limit for auto-expiration is also 49710 days. The most common notification period is 7 days. But you can set it to any time you prefer.
What about content that's in a folder-based shared link but doesn't have a direct shared link?
Access to content via a shared link, even if the link isn't directly on the item being accessed, must be from a shared context. So information about the shared link is present during the request and the system can log it.
What if someone changes an existing shared link from public to non-public, or from non-public to public?
- If you change an existing shared link type from non-public to public, the expiration date automatically resets based on the current expiration period for public shared links. This helps prevent you from inadvertently publicly exposing content for an unreasonable amount of time.
- If you change an existing shared link type from public to non-public, the expiration date automatically resets based on the current rule for non-public shared links. This helps you avoid unexpected or overaggressive link expiration.
In both of the above cases, the expiration period begins from the time you changed the link type – NOT from the time the link was first created.
What happens when item owners and editors remove the expiration date of a shared link on a parent folder?
Only the parent folder is affected. Box does not automatically remove the expiration date of shared links on the sub-folders and files it contains.
What happens when someone moves a file with a shared link that has one expiration policy into a folder that has a shared link with a different expiration policy? What takes precedence? Who gets notified, and how?
Nothing happens. As stated above, a link expiration date on a folder does not cascade down to its contents, nor does a link expiration on a file or sub-folder jump up to its containing folder. So the expiration date of the link to the file being moved remains in force.
Are recipients of a shared link notified when the link is about to expire?
Link recipients are notified only if they own the files or folders to which the link goes. Box notifies them by email.
Does the "Allow item owners and editors to modify the expiration date" option apply to external users, or just managed users?
This option applies to all owners and editors of the affected content, regardless of whether they are managed or external.
Can I specify only certain domains or email addresses to include them in or exclude them from the expiration period I set for the rest of the organization?
No.
What does a content owner or editor see if they try setting an expiration date on a shared link that would exceed the expiration period I set for my organization?
If you allow your people to modify the expiration dates of the links they share, there are no constraints. (There is a check box for this setting in the Admin Console.) They can extend, shorten, or remove the expiration date of the links they share as they wish. Box displays no alert.
Is a content owner or editor notified if they change a link type from public to non-public (or vice versa), and in so doing change the expiration policy applied to that link type?
No. Content owners are notified only when a link is about to expire, regardless of the expiration policy that applies.