A signer receives an email with a link to copies of the signed document and the signing log. Anyone with the URL to this link will be able to access the signed document and signing log, so the signer should share these links only with people they want to share the signed document and signing log with. These open links expire on timelines — usually in fourteen (14) days — described in the email. Where the signed document is added to a signer’s existing Box account, these copies will be available in the signer’s Box environment until the signer deletes the documents, or deletes his or her Box account.
If a signer does not have a Box account at the time of signing, Box sends the signer a link to create a Box account. If the signer choses to create a Box account through this link after the signing of the document is completed, the signer’s copy of the signed document and the signing log may be uploaded to a folder, named “My signed documents”, in the root directory of the signer's new account.
In some cases, Box may not be able to link the recipient's email to an existing Box account, create a user account, or create this default folder. In this case, the recipient receives a link to the document that will not expire for eighty (80) days. However, after the link expires, the recipient will not be able to access this document through Box, and must instead contact the requester to get a copy of the document.
If the signer's email address domain is part of an enterprise with a Box instance, but the signer did not have a Box account at the time of signing the document, Box delivers content to the signer based on the following table.
|Auto Roll-in||Auto provisioning||SSO enabled||SSO required||Box will...|
|Yes||No||Not applicable||No||create a managed user account under the enterprise instance, and upload content to the user's account.|
|Yes||No||Yes||Yes||upload content to the enterprise instance (not linked to user), and provide a download link to the user.|
|No||Yes||Yes||Not applicable||create a managed user account under the enterprise instance, and upload content to the user's account.|
|No||No||Not applicable||Not applicable||store the content for 80 days in a unique instance associated with the enterprise, which respects enterprise settings such as Zones and KeySafe.|