In this admin console overview, you’ll learn all there is to know about the Admin Console, your tool for adding users, building groups, customizing security settings, and much more.
Access your settings and other functions via links in the lefthand navigation of the Admin Console. In most cases, clicking one of these links displays a page with many settings and options arranged logically under a series of tabs that display across the top of the Admin Console screen.
After clicking the Admin Console on the left sidebar, you’ll be taken to the Overview tab, where you’ll see charts and graphs that offer a quick snapshot of recent user activity and storage stats.
For more information check out this article here:
Users and Groups
The Users and Groups tab is where you’ll add or remove users, manage their settings, and convert unmanaged users to manage users. You can also create groups and manage membership. Here’s how to start building your Box team:
- Click the +Users button. A new section will appear where you can enter the user’s name and email address, allocate their storage space and set their default language
Two points to note:
- Check Unlimited to enable the user to share your account’s total available storage space
- Only folders the user owns count toward their storage limit. If you set the limit to 0 GB, they’ll still be able to upload to other users’ folders – but won’t be able to create folders of their own.
Under the Access Permissions section, you can add the new user to your existing groups or collaborative folders. Just click the appropriate drop-down link in the Access Level column, then chose the level of access they’ll need:
When you’re done, click Add User to send off an invitation. When the contact accepts it, they’ll be a managed user in your account.
Bulk Adding Users
Follow these instructions to add a large number people to your account.
In the future you may need to adjust settings for one or more of your users. To do this for an individual:
- Click the Users and Groups button in the blue header bar
- Click on the name of the user you’d like to edit
Bulk Editing Users
To learn how to adjust the same user settings for multiple users at a time, check out this article about bulk editing users here:
Managed Users, Unmanaged Users, and External Users
Box distinguishes between "managed users," "unmanaged users," "external users."
- Managed users are full-fledged members of your Box account. On Business Plus or above accounts, you’ll be able to instantly log in, edit their settings and add them to groups.
- Unmanaged users are part of your organization but are using unlicensed Box accounts, possibly because they signed up for an account on their own, or already had one, outside of your organization. Unmanaged users may or may not also be external users, but they also represent a potential security risk, as they are not subject to your organization's Box security and compliance policies.
- External users have their own Box accounts, separate from yours. These users are collaborating in one or more folders in your account. You cannot instantly log in to their accounts, edit settings or add them to a group; however, you can control their access to your content.
- More information on different user types.
Within the Groups tab you can conveniently manage folder membership for sets of users, like departments or project teams. See Creating and Managing Groups for more info.
This feature is available only to Enterprise admins.
Click Content to be able to access, share, lock, and get details about the content files in each of your user's Box accounts. For more information, check out our guide below:
All Box business accounts are equipped with simple but powerful reporting functionality. From the Reports tab you can run a variety of account-wide reports: usage logs, file/user statistics and security audits. For more information, check out our guide below:
Click Classification to create, modify, and delete security classification labels for content in your organization's Box deployment.
Click Governance to create and configure policies, holds, and a range of other techniques to keep your organization's content secure.
The Platform tab enables you to manage your enterprise's development sandboxes.
Account & Billing
Click Account & Billing to modify your Box account and reach the Box sales team.
Click Enterprise Settings to manage your account’s global settings. Any rules set here apply to each of your users, so choose wisely.
The Enteprise Settings home page includes an at-a-glance view of your most important security and usage settings organization-wide. In many cases you can modify these settings directly from this page. You can also click the relevant tabs to make these changes, or to access all of the settings available to you.
Enterprise Settings tabs include:
From this tab you can configure basic information about your account, such as your company name and sub-domain, whether you can customize individual settings for your users, and how many versions of a file Box should retain.
From this tab you can access a host of options for controlling how users sign up for and log in to Box.
For more information on Box's security options:
Content & Sharing
From the Content & Sharing tab you can apply defaults that affect shared links throughout your account.
For more information:
From this tab you can set account-wide options for email and real-time notifications. Real-time notifications display right within the Box website when your collaborators take action. Plus, each real-time notification contains a link that takes you right to the item in question. Email notifications can also be adjusted at enterprise-wide, account-wide, and folder specific levels.
For more info on setting email notifications on an enterprise level, check out the following article:
From this tab, you can manage several account-wide settings. They’ll apply as defaults for your users, but can be adjusted individually at the sub-account level later on.
The most important thing you’ll do here is choose the New User Defaults. This enables you to apply default settings for every new user, which saves you time in the future.
From this tab you can control which applications managed users are permitted to use. For more information:
From this tab you can get visibility into all account activity—including users and their files—and manage how content is shared and accessed from both inside and outside the company. For more info on all available features, check out the article below:
Click this tab to configure and enable Device Trust and/or Device Pinning for your organization.
Device Trust is available to Enterprise customers and higher. Business and Business Plus customers can only configure Device Pinning on this tab.
Box Device Trust
Set up specific security criteria a device needs to meet in order for its user to access your company's Box account through different Box applications.
For more information on Device Trust, please read the Device Trust Overview.
Box Device Pinning
Monitor usage and/or restrict the number of unique devices a user can utilize to access different Box applications, such as Box Sync, Box Mobile Applications, etc.).
For more information on Device Pinning, please read the Device Pinning Overview.