Running Reports

Business, Business Plus, and Enterprise admins can monitor activity and view data about their Box accounts and the content owned by their accounts by generating reports in the Admin Console. Reports can be generated on-demand for any specified time period and these reports can go back as far as 7 years, or as long as you have an account tariff with reporting access.

Both admins and co-admins can run and filter reports, depending on permission settings:

• The primary admin can run reports and filter by any group or user type (managed, unmanaged, admin, co-admin).
• Any co-admin who has permission to Run new reports and access existing reports (marked in orange below) can run the usage logs that are date bound (without selecting a user or group).
• A co-admin who has permission to Run new reports and access existing reports (marked in orange below) and permission to Manage groups (marked in green below) can run a usage log by groups.
• A co-admin who has reporting permissions can run a usage log by user.

Running a report involves configuring a report's settings and then running the report, which will be saved in your Box Reports folder. You can also:

• Schedule a report to run repeatedly on a cadence you define
• Save a report configuration and run the configured report with just a couple of clicks
• Subscribe managed users in your enterprise to reports

From the Create Report tab you can run the following reports:

• Box Sign
• Classification
• Collaborations
• Folders & Files
• Legal Holds
• Platform Activity
• Outbound Collaboration
• Retention
• Security Logs
• Shared Links
• User Detail
• User Activity
• User Statistics

How you run a report depends on whether or not you are an organization included in the limited number of Box customers that can also schedule a report and saved a report configuration.

To run a report:

1. Go to Admin Console > Reports.
2. Click Create Report.
3. Select a report type.
4. Click Next.
5. In the Run [Report Name] dialog box or the report Step 2 page, configure the report and set a start and end date for the report data, if available. See the page for each report type (links above) for details about what you can configure for each report.

   Note

   Some reports, such as Legal Holds and Retention, are not run from Reports. When you click Next, you are taken directly to the area of the Admin Console from which these reports can be run.

6. In the Add Subscribers To Report field, optionally enter one or more user names (or managed users) or user groups. See Subscribing Users to Reports for details.
7. Click Run.

To run a report that can be scheduled and its configuration saved:

1. Go to Admin Console > Reports.
2. Click Create Report.
3. Select the type of report you want to run.
4. Click Next.
5. In the Run [Report Name] dialog box or the report Step 2 page, configure the report, and set a start and end date for the report data, if available. See the page for each report type (links above) for details about what you can configure for each report.
6. Optionally save the report setting configuration or schedule the report.
7. In the Add Subscribers To Report field, optionally enter one or more user names (or managed users) or user groups. See Subscribing Users to Reports for details.
8. Click Run.

To run a saved report:

1. Go to Admin Console > Reports.
2. Click the Saved Reports tab.
3. Hover the cursor over the saved report configuration, click the 3-dot button (), and then click Run.