Tracking codes allow Admins to define up to 5 custom fields to managed user accounts. In these fields, Admins can add free-form values, often called tracking codes. To use tracking codes, a setting must be enabled by your customer success manager.
You can add, edit, and delete tracking code fields in the Admin Console. Co-Admins must have the View settings and apps for your company permission enabled to access tracking codes for other managed users.
In this topic:
- Adding a Tracking Code Field
- Editing a Tracking Code Field
- Deleting a Tracking Code Field
- Adding a Tracking Code Value to a Managed User Account
- Editing a Tracking Code Value in a Managed User Account
- Deleting a Tracking Code Value in a Managed User Account
- Reporting on Tracking Codes
Adding a Tracking Code Field
You can add up to 5 tracking codes.
- Go to Admin Console > Enterprise Settings.
- Click the User Settings tab.
- In the User Tracking Codes section, enter values in one or more Tracking code # fields.
- Click Save.
Editing a Tracking Code Field
Editing a tracking code does not affect any values entered in that field for any users.
- Go to Admin Console > Enterprise Settings.
- Click the User Settings tab.
- In the User Tracking Codes section, edit the value in a Tracking code # field.
- Click Save.
Deleting a Tracking Code Field
- Go to Admin Console > Enterprise Settings.
- Click the User Settings tab.
- In the User Tracking Codes section, select the value in a Tracking code # field and press Delete.
- Click Save.
Once tracking code fields are established in the Admin console, you can add, edit, and delete tracking code values in managed user accounts.
Adding a Tracking Code Value to a Managed User Account
- Go to Admin Console > Users & Groups.
- Click the Managed Users tab.
- Click the name of a managed user.
- In the User Details section, click Edit.
- Enter a value in a tracking code field. The tracking code fields are the last fields in the User Details section.
- Click Save.
Editing a Tracking Code Value in a Managed User Account
- Go to Admin Console > Users & Groups.
- Click the Managed Users tab.
- Click the name of a managed user.
- In the User Details section, click Edit.
- In a tracking code field (the tracking code fields are the last fields in the User Details section), make any desired changes to the field value.
- Click Save.
Deleting a Tracking Code Value in a Managed User Account
- Go to Admin Console > Users & Groups.
- Click the Managed Users tab.
- Click the name of a managed user.
- In the User Details section, click Edit.
- In a tracking code field (the tracking code fields are the last fields in the User Details section), delete the value in the field.
- Click Save.
Reporting on Tracking Codes
Reporting on tracking codes is available:
- In the User Details report
- Via API (application programming interface) and CLI (command line interface) as follows:
- Using API:
Get user
withfields=tracking_codes
- Using Box CLI:
> box users:get <user_id> --fields=tracking_codes
- Using API: